The College will provide each user with standard office software and productivity software (). A separate license will be obtained for each instance of an application or operating system installation in compliance with campus software licensing agreements. No application or operating system will be installed on any computer without proper licensing. Such installations will be regarded as copyright violations and may subject the person installing the software to disciplinary action. If unlicensed software is found on any University-owned computer, the Department will be notified of the need to immediately obtain a valid license. If no valid licensing solution is identified, the software will be removed from the computer. Cost and adequate licensing of standard operating system and productivity software will be the responsibility of the Dean’s Office. Readily accessible, valid licenses for any other software shall be purchased and maintained by individual departments.
Employees, having personal computers, may purchase standard operating system and Microsoft Office software at a discounted rate. The software purchase web page is located at https://downloads.ou.edu.
Requests to install special software in any labs on three or more computers should be placed 14 or more working days prior to deadline for intended use of software. Copies of associated valid software licenses must also be provided to the Technology Support Analyst, Devin Taylor (405) 271-8001 ext. 43412 at the time of the request.
New Software & Hardware Purchases – Information Security Risk Assessment
When requesting to use or purchase any new software, hardware or any other technology product, a risk assessment conducted by IT Security is required for security purposes. For more information and to start the process, please contact Pam Farmer. Risk assessments can take a day or several weeks to complete depending on security intricacies. A standalone workstation application will be much faster to get through the risk assessment process than a “cloud” based clinic application. Please plan for this time. Once the review process is completed you will receive a “Risk Profile Summary” that you will then provide to purchasing to process your order.
Product reviews have a renewal period based on its classification. Any renewals of software or licensing will require a valid “in-date” product review Risk Profile Summary by purchasing.
