All workstations have approved virus protection software installed and running at all times. The virus protection software checks the hard drive boot sector and Windows critical files at boot-up. This software checks removable media (diskettes, CD’s, flash drives) upon their insertion and when opening files. The software also automatically checks files as they are downloaded from the Internet.
Virus definition files automatically update daily. Additionally, each hard drive is automatically scanned weekly. This is all centrally managed by the CIS team.
The IT staff should be contacted immediately (as noted in Appendix II) when any of the following occur:
- If a virus is detected by the computer,
- If a user suspects their computer is infected with a virus,
- If the computer is demonstrating odd, erratic or strange behavior, or
- Whenever a user receives a virus alert via email from non-OUHSC entity.
